E-Mail Basics in Outlook 2013 - Reading and Replying

The Microsoft has made the Outlook 2013 a whole lot easier to work with and even for novice user they can get accustom to it in very short duration. To help you get started I will be showing you the process of sending and reading emails in Outlook 2013.

The outlook view screen is distributed in three major parts

• The leftmost panel is the area that holds different features of the Outlook (Mail, Calendar, contacts, task)
• The second column is where all the emails that you receive will be listed.
• The right column (also known as reading panel) is the area where you will be able to view any particular email in depth. This is the area where attachment will be shown and displayed.

To Read the message You have to perform the following in Outlook 2013:

• Click on the Mail Icon available in the first column (This is optional and only needed if you are not seeing the emails.)
• Double click the email header you are interested in to view the entire part.
• Upon viewing the email message if you wish to close the message then simply click on Esc button to exist out of that particular email.

Tip: If you are in hurry just use up and down arrow to quickly browse through all the emails one by one.

 

  Fun Fact: 100 billion emails are sent and received each and every day and 97% of those are SPAM emails.

Answering your received emails

• This step generally involves three steps.
• Clicking the reply button.
• Typing your response with respect to the email.
• Final step, just click on the send button.

Tip: There will be cases when the emails have many recipients. Clicking on Reply button will send your email only to the sender. Clicking on Reply All will cause everyone in the recipients to see what you have replied. So if are writing something that you don’t want everyone in the email chain to see just click on the reply.